Privacy Policy

SaiyouTeam is a recruitment sourcing and hiring support service operated by TechieCV Co. Ltd., located at 2-57-6 Ikebukuro, Toshima-ku, Tokyo 171-0014, Japan.

References in this Privacy Policy to “SaiyouTeam,” “we,” “our,” or “us” mean TechieCV Co. Ltd. in relation to the SaiyouTeam website and services.

This Privacy Policy applies to:

• Visitors to the SaiyouTeam website
• Client companies and their representatives
• Individuals who contact us through forms, email, or calls
• Candidate-related information processed in connection with sourcing and talent mapping services

It does not automatically govern other services operated under separate brands or websites unless those services expressly adopt this Privacy Policy.

SaiyouTeam provides recruitment sourcing support and related information services in Japan as a Registered Provider of Specified Recruitment Information Services (特定募集情報等提供事業者).

Unless separately agreed in writing, SaiyouTeam does not act as an employment placement provider, does not receive applications on behalf of employers or job seekers for the purpose of brokering employment contracts, and does not guarantee hiring outcomes.

We may collect the following categories of information:

• Name
• Email address
• Phone number
• Company name
• Job title
• Recruitment requirements and hiring context
• Billing and transaction information
• Website usage data and device/browser data
• Candidate-related professional information relevant to sourcing services

When you visit our website, we may automatically collect technical, browser, device, and usage information such as:

• IP address
• Browser type and browser settings
• Device type and operating system
• Pages viewed
• Time spent on pages
• Session activity and navigation paths
• Traffic source, campaign source, or referring website
• General interaction and event data
• Cookie identifiers, local storage identifiers, or similar online identifiers

This information helps us improve website performance, understand demand, measure inquiries and bookings, attribute traffic sources, and evaluate the effectiveness of our analytics and advertising activities.

Client companies may provide us with information needed to deliver services, including:

• Role descriptions and hiring requirements
• Target candidate profiles
• Interview process information
• Client-side feedback and operational instructions
• Contact details for hiring stakeholders

As part of our sourcing and talent mapping services, we may process candidate-related professional information that is relevant to legitimate recruitment activities.

Depending on the project, this may include information obtained from:

• Publicly available professional sources
• Client-provided records or spreadsheets
• Business networking platforms
• Professional websites, portfolios, or company pages

This may include professional profile details such as current company, role, location, skills, certifications, languages, publicly visible work history, and other recruitment-relevant business information.

We do not intentionally request or require special-category or highly sensitive personal information unless it is lawfully required and clearly necessary for the relevant service.

If sensitive information is shared with us inadvertently, we will handle it in accordance with applicable law and our internal data handling procedures.

We may use personal information for the following purposes:

• To provide recruitment sourcing and related support services
• To communicate with clients, prospects, and website visitors
• To manage talent mapping, sourcing, tracking, and reporting deliverables
• To provide hiring strategy, market research, and advisory support
• To process payments and manage transactions
• To improve our website, service quality, and operations
• To maintain security, prevent misuse, and enforce our terms
• To comply with legal and regulatory obligations

We process personal information where appropriate under one or more of the following grounds:

• Your consent
• The performance of a contract or pre-contractual steps requested by you or your company
• Our legitimate business interests, where appropriate and lawful
• Compliance with legal obligations

Where Japanese law or other applicable law requires consent for specific forms of processing or disclosure, we will rely on consent as required.

We may share information with:

• Client companies receiving our recruitment support services
• Trusted vendors and service providers supporting hosting, storage, analytics, communication, scheduling, payments, or operations
• Google and related Google services used for website analytics, advertising measurement, conversion tracking, and campaign performance analysis
• Professional advisers such as accountants, lawyers, or auditors
• Authorities or counterparties where disclosure is required by law or reasonably necessary to protect rights or safety

We do not sell personal information in the traditional sense. However, some analytics and advertising technologies may involve the collection or transmission of online identifiers, browser data, or device-related information to third-party service providers for analytics or advertising measurement purposes.

A core part of SaiyouTeam’s service is to provide recruitment-relevant information to client companies for lawful hiring purposes.

Where candidate-related information is included in sourcing or talent mapping deliverables, it is shared only for the purpose of enabling the client to assess, prioritize, and manage its own recruitment process.

Clients are expected to use such information only for legitimate recruitment purposes and in compliance with applicable law.

We may use third-party providers for:

• Cloud storage and document management
• Payment processing
• Website analytics
• Scheduling and communication
• Spreadsheets, reporting, and collaboration tools
• Translation or productivity tools
• Advertising performance measurement and conversion tracking

These providers may process personal information or online identifiers on our behalf under contractual or operational controls appropriate to the service.

In particular, we may use Google Analytics 4 to measure website usage and Google Ads to measure ad performance, conversions, and audience interactions.

We may use cookies, browser storage, tags, pixels, and similar technologies to improve website functionality, remember preferences, measure traffic, understand user behavior, and evaluate marketing performance.

These technologies may help us understand which pages are viewed, how visitors move through the site, which channels lead users to us, and whether website visits result in inquiries, bookings, or other conversion events.

We may use both analytics-related and advertising-related cookies or identifiers, including technologies associated with Google Analytics 4 and Google Ads.

You can manage cookies through your browser settings, although some site functions or measurement features may be affected if cookies are disabled.

We use analytics and advertising measurement tools, including Google Analytics 4 and Google Ads, to understand website traffic, measure the effectiveness of campaigns, evaluate user journeys, and track inquiries, bookings, and other conversion events.

These tools may collect or process information such as page views, session duration, browser and device data, approximate traffic source, advertising interaction data, and cookie or identifier data associated with visits to our website.

Where a user arrives at our site from a Google ad or interacts with Google advertising, Google Ads conversion tracking or related advertising technologies may be used to help us measure whether that interaction led to a valuable action on our website.

Where required by applicable law, we will use consent mechanisms before enabling analytics or advertising technologies that require consent.

Google Analytics 4 helps us understand how visitors use our website by collecting website interaction data and related technical information.

Google Ads helps us measure advertising performance, attribute conversions, and assess whether ad interactions led to actions such as form submissions, bookings, or other business outcomes.

Depending on configuration, these Google services may use first-party cookies, advertising cookies, online identifiers, browser data, and event data associated with visits to our website.

For more information about how Google processes data, please refer to Google’s own policies and privacy documentation.

You can control or limit certain tracking technologies through your browser settings, including by blocking or deleting cookies.

You may also be able to manage certain Google advertising settings through Google’s Ads Settings or similar Google controls.

If you are located in a jurisdiction where consent is required for analytics or advertising cookies, we may present a consent mechanism and honor the choices you make through that mechanism.

If you have privacy-related questions or requests, you may also contact us directly.

We retain information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including service delivery, business operations, dispute resolution, record keeping, and legal compliance.

Retention periods may vary depending on the type of data, the nature of the client engagement, and applicable legal obligations.

We implement reasonable technical and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no system can guarantee absolute security, and you acknowledge that online transmission and storage always involve some degree of risk.

Because SaiyouTeam may work with overseas clients, tools, or service providers, information may be stored or processed outside Japan.

Where such transfers occur, we take appropriate steps reasonably available to us to protect personal information in accordance with applicable law.

Depending on your jurisdiction and the applicable law, you may have rights to:

• Request access to personal information we hold about you
• Request correction or updating of inaccurate information
• Request deletion where legally available
• Request restriction of certain processing
• Object to certain uses in limited circumstances
• Withdraw consent where processing relies on consent

We may need to verify your identity before acting on a request.

In connection with sourcing services, we may review and process publicly available professional information relevant to hiring activities.

We do not use such information for unrelated personal purposes, and we seek to use it only in a manner consistent with lawful recruitment support and applicable data protection requirements.

Our website and services are not directed to children, and we do not knowingly collect personal information from children for the purposes of our recruitment services.

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices, content, or security of those third-party sites.

Once you leave our website, your interactions are governed by the privacy terms of the third party you visit.

If SaiyouTeam or TechieCV Co. Ltd. is involved in a merger, acquisition, asset sale, reorganization, or similar transaction, personal information may be transferred as part of that transaction, subject to applicable law.

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date on this page.

Continued use of the website or services after an update may constitute acceptance of the revised policy to the extent permitted by law.

If you have questions about this Privacy Policy or would like to submit a privacy request, please contact us at:

Email: info@techiecv.com

Address: 2-57-6 Ikebukuro, Toshima-ku, Tokyo 171-0014, Japan