SaiyouTeam

Free Strategy Call

Your On-Demand
Hiring Team in Japan

Q: Do you charge per hire?

We charge per position, not per hire. You pay for a one-month campaign and a mapping of the entire market for one type of role. You can reach out to as many candidates as you want and make several hires for the same price.

Q: What if I have several headcounts for the same role?

This does not increase the price. The search and talent pool are the same, and you can reach out to as many candidates as you want. Using us for roles with more than one headcount makes your cost per hire much lower.

Q: Is this cheaper than working with recruiters?

Agents in Japan usually charge at least 30% of the candidate’s yearly compensation. For a mid-level role around ¥7M, this means a fee of ¥2.1M per hire. We charge ¥300,000 for a talent pool that should yield at least one hire. In this example, this makes your cost 7x lower.

Q: What exactly is included in a campaign?

The key deliverable is the entire talent pool for one position, in the form of a tracker. The campaign also includes three meetings, outreach templates, job description writing, and continuous support for one month.

Q: Which roles can you source for?

Our key area of expertise is bilingual tech talent, including both technical and business roles. Our team is trained on the specificities of each role profile, and our internal tools allow us to find suitable candidates.

Q: Can you source passive candidates?

Sourcing passive candidates is our specialty. Japan has a candidate-driven job market, which means posting jobs often does not get the results you seek. We focus on mapping the entire talent pool and use a systematic outreach process with tested scripts to maximize response rates.

Q: How quickly will I start receiving candidates?

You will receive the entire talent mapping at once, within approximately one week. We then coordinate outreach so that you can contact the top candidates right away. On LinkedIn, most candidates respond within two weeks, which means your interview pipeline should be finalized by the end of the campaign.

Q: How many candidates will I receive?

We promise to map at least 500 candidates per role, and sometimes up to 1,000 depending on the talent pool. This is enough for you to make at least one hire by following our outreach process. If you have a very niche position with a small talent pool, we will let you know ahead of time so that you can make an informed decision.

Q: How long does a campaign last?

Our campaign focuses on generating candidates for your hiring process, and we have found that four weeks is the ideal timeline. This gives enough time to map relevant talent, reach out, and wait for interested candidates to reply.

Replace expensive recruitment agencies with a plug-and-play hiring team. We run your entire hiring process, from strategy and active sourcing to candidate analysis and interview coordination.

Free Strategy Call How It Works

Tech & Engineering focus

Japanese market specialist

by a former Google recruiter

Cheaper than agents

42 days

Average Time-To-Hire

200%

Better Retention Rate

Why Hiring Feels So Hard in Japan

Between talent shortages, passive candidates, and limited market visibility,
you’re probably relying heavily on staffing agencies.

Recruitment "Consultants" are incentivized to make a placement quickly.
You first receive a few candidates from their database, sometimes a bit of headhunting.
Then they send candidates only when they have them.

That’s why hiring in Japan often feels random, opaque, and unreliable.
Instead of a true hiring partner, you get a sales rep pushing for a deal.
You’re paying for a high success fee while still managing the process yourself.

Your Hiring Runs on a Schedule

At SaiyouTeam, we manage your hiring process like an internal hiring team would.
We handle the sourcing part of your recruitment process, by mapping your entire talent pool. We then assist you with the outreach with regular meetings, strategic advice and templates.
Every step is tracked, progress is fully visible and you control candidate selection.

WEEK 1

WEEK 2

WEEK 3

WEEK 4

Week 1

Kick-off meeting

Compliant Job Description

Talent Mapping (Candidate Profile Search)

Week 2

Talent Pool presentation

Talent List & Tracker

Reach Out Templates

Week 3

Candidate Outreach (You)

Week 4

Response Rates Review

Pipeline Analytics Dashboard

+ ONGOING SUPPORT

Ongoing Support

WEEK 1

Search Strategy

Reaching a deep understanding of your business and your needs

01 Kick-Off Meeting

We align on requirements by diving deep into the skills and experience needed for the role. We'll ask about your business, the team and current challenges so that we understand the bigger picture. We’ll also share the talent pool size and expected salary range for the role.

You get:

1 hour visio call
Talent Pool Estimation
Japanese Salary Benchmarks

02 Job Description Creation

SaiyouTeam kick-off meeting for Japan tech sourcing strategy

WEEK 2

Sourcing & Talent Mapping

No more guesses. You get to see the entire talent pool based on yoursearch requirements.

03 Talent Mapping

Get full visibility on available talent with the most detailed candidate list you've ever seen. We go deep with the data so your reach outs can be targeted and effective.

You get:

Talent Mapping with up to 500 profiles.
Full Profile data: Names, profile link, employment info, engineering/domain expertise, technical skills, languages, certifications.
Status Info: open to job offers and/or currently unemployed.

04 Pipeline Tracker

05 Outreach & Setup

For a Back-End Software Engineer search in Tokyo...

We identified 912 candidates.

87 were contacted in 2 weeks -> 2 hires were made.

WEEK 3

Happy Hunting!

It's your turn to play, but we'll there to support you along the way.

06 Reach Outs (client)

In Japan, CEOs and Hiring Managers get a much higher response rates than external recruiters (especially for SMB). We'll coach you through the reach out phase and answer all your questions.

You get:

Outeach Templates in English, Japanese (+ 1 more language)

Ongoing Q&A support during the entire process.

Illustration for candidate outreach templates

WEEK 4

Results & Analytics

Get an in-depth analysis of your results and recommendaton for optimization

07 Results Review

Most candidates on LinkedIn reply within a 2 weeks window, so this is the perfect timing to review your results together.

You get:

1 Hour viso call (Response Rates Review)
Pipeline Analytics Dashboard
Advice on next steps

Illustration for the recruitment process analytics

Meet the founder

Emmanuel Gendre

Founder & Hiring Expert

View LinkedIn

Emmanuel is a Talent Acquisition Expert with 12 years of recruiting experience, both in Japan as a Recruitment Consultant and in EMEA as a Google recruiter. He founded TechieCV K.K. in 2023 to support small businesses with the hiring of IT professionals.

Packages

Choose a plan that fits your hiring goals, timeline, and internal bandwidth.

Sourcing Campaign

Build a candidate pipeline fast, with clear weekly deliverables and continuous support from your Talent Acquisition Partner.

¥ 300,000 / 4 weeks

Start Now (Purchase)

Week 1

Kickoff Meeting
Job Descriptions

Week 2

Talent Mapping
Pipeline Tracker
Outreach setup

Week 3

Outreach Templates & Support

Week 4

Analytics Review

Sourcing Campaign + Interview Process Design

Sourcing Campaign + Hiring Process Design, including a custom questions database, and your company's hiring handbook.

¥ 600,000 / 4 weeks

Start Campaign (Purchase)

Week 1

Kickoff Meeting
Job Descriptions

Week 2

Talent Mapping
Pipeline Tracker
Outreach setup

Week 3

Outreach Templates & Support

Interview Process Design

Interview Questions Database

Interview Feedback Template

Week 4

Analytics Review

Hiring Handbook

Custom

A flexible engagement for unique hiring needs.

Tell us what you need and we'll propose a plan, timeline, and deliverables that fit.

FAQ

Your questions, answered.

How are you different from recruitment agencies?

Unlike agents, we act as your internal hiring team to offer speed, efficiency and visibility. You get access to the entire talent pool. We optimize reach out volumes, cadence and scripts so you get predictable response rate and timeline. This leads to quicker results for a quarter of the price.

Do you charge per hire?

What if I have several headcounts for the same role?

Is this cheaper than working with recruiters?

What exactly is included in a campaign?

Which roles can you source for?

Can you source passive candidates?

How quickly will I start receiving candidates?

How many candidates will I receive?

How long does a campaign last?

Which platforms or databases do you use to source candidates?

Do you contact candidates directly or do I do the outreach?

Do I need to purchase tools or a license?

Can you help refine our job description or hiring strategy?

Ready to hire with clarity?

Start your first recruiting campaign with a predictable weekly cadence and full transparency.

Free Strategy Call No commitment • Just a quick alignment call

Your On-DemandHiring Team in Japan

Why Hiring Feels So Hard in Japan

Your Hiring Runs on a Schedule

Search Strategy

Sourcing & Talent Mapping

Happy Hunting!

Results & Analytics

Meet the founder

Packages

Sourcing Campaign

Sourcing Campaign + Interview Process Design

Custom

FAQ

Ready to hire with clarity?

Your On-Demand
Hiring Team in Japan