The operational side of employing people in Japan: compensation and benefits, payroll, social insurance, and the day-to-day mechanics that sit behind every hire.
Browser-based document generators for the offer, onboarding, and HR paperwork that comes with every hire in Japan. Fill in the variables, preview the document, edit inline, then export to PDF.
One generator per worker type. Article 15 of the Labor Standards Act and the April 2024 disclosure amendment, applied to each contract. Japanese / English preview, edit inline, export to PDF.
The six end-of-employment documents an employer issues when an employee leaves: termination notice, advance notice, separation agreement, certificate of resignation, severance payment notice, and post-employment non-compete pledge. Article 20 / 22 LSA compliant.
The ten Japanese HR notices an employer issues during active employment, between hire and separation. Probation extension, confirmation of permanent, transfer, salary increase, promotion, compensation revision, bonus payment, secondment, warning letter, and incident report.
The eight Japanese hiring-and-onboarding documents that sit alongside, or instead of, the main labor contract. Non-employment work relationships (業務委託, 派遣) and at-hire pledges (NDA, 入社誓約書, 身元保証書, APPI consent, non-compete, IP assignment).
The five Japanese documents that move a candidate from naitei to the first day at work: ceremony invitation (内定式案内), joining instructions (入社案内書), document cover letter (入社書類送付状), pre-joining document checklist (入社前提出書類リスト), and pre-employment health check notice (健康診断受診案内).
Practical, browser-based calculators for the HR Operations side of hiring in Japan: payroll, bonus, severance, paid leave, and overtime compliance.
Convert a monthly gross salary into net take-home and total employer cost, with the full breakdown of social insurance, taxes, and premiums. All 47 prefectures supported.
Compute statutory annual paid leave (有給休暇) under Article 39 of the Labor Standards Act. All employment types, including part-time and baito.
Verify monthly and annual overtime against the post-2019 Article 36 caps. Standard limits, special clause, single-month and rolling-average ceilings.
Compute statutory premium pay (割増賃金) under Article 37: standard overtime, monthly over-60h, late-night, holiday work, and the stacked rates when they overlap.
Convert a 賞与 from gross to net take-home. NTA bonus tax table, prefecture-specific health insurance, capped pension, and the no-resident-tax rule.
Compute net severance under the favorable 退職所得 tax regime: 退職所得控除, the 1/2 rule (with carve-outs), separate-progressive tax, and the 20.42% no-申告書 trap.
Articles on compensation structure, benefits, payroll mechanics, and social insurance for companies hiring in Japan are coming soon.
We’re writing in-depth pieces on Japanese compensation structure, bonus design, statutory benefits, and the operational side of payroll. In the meantime, the calculator above is the fastest way to get a sanity check on hiring cost.
Hiring in Japan does not stop at the offer letter. Statutory social insurance, prefecture-specific health rates, resident tax timing, and the standard remuneration grade system all shape the actual monthly cost of a hire. Use the tools in this hub to get a quick read; if you need hands-on operational support, you can book a free strategy call.
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