雇用理由書（Letter of Reason for Employment）

June 1, 2026

To: Director-General, Tokyo Regional Immigration Services Bureau

(雇用理由書)

1. 1. Basic information of the candidate Name: John Smith (ジョン・スミス)
   Nationality: United States of America
   Date of birth: March 15, 1994
   Passport number: A12345678
   Residence status applied for: Engineer/Specialist in Humanities/International Services (技術・人文知識・国際業務)
2. 2. Terms of employment Employment type: Permanent employee (正社員)
   Job title: Systems Engineer
   Department: Technology Development Department
   Start date: July 1, 2026
   Monthly salary: JPY 350,000
   Work content: Design and development of the company's products, coordination of technical specifications with overseas clients, and preparation and translation of English-language documentation.
3. 3. Reasons for employment We respectfully present our reasons for hiring this candidate in the three sections below.

   (1) Business necessity

   In recent years our company has rapidly expanded its share of business with overseas clients, and securing personnel capable of negotiating technical specifications in English and producing or translating English-language documentation has become urgent. Existing staff cannot absorb the workload, and hiring a technically capable globally-oriented professional is essential to the continuity of our business.

   (2) Candidate's qualifications

   The candidate holds a Bachelor's degree in Computer Science from a university in the United States and, since graduation, has accumulated four years of professional experience in software development. In addition to native-level English, the candidate has business-level Japanese (JLPT N2). The candidate fully meets the specialist knowledge, language skill, and practical experience required for the position.

   (3) Reasonableness of employment conditions (Article 7-1-2 of the Immigration Act)

   The salary and working conditions offered to the candidate are equivalent to those provided to Japanese employees engaged in comparable duties, satisfying the requirement of Article 7-1-2 of the Immigration Act that remuneration be no less than that received by Japanese nationals performing equivalent work. Social insurance, labor insurance, and all other terms governed by our work rules and wage regulations are applied to the candidate on the same basis as to Japanese employees.

4. 4. Accompanying family On entry, the candidate's spouse and dependent family members are expected to accompany the candidate under the Dependent (家族滞在) residence status. Our company will provide reasonable support, including housing-related assistance, so that the candidate and accompanying family can establish a stable life in Japan.
5. 4. Undertaking In employing this candidate, our company undertakes to comply with the Labor Standards Act, the Immigration Control and Refugee Recognition Act, and all other relevant laws and regulations, and to manage the employment relationship appropriately. We will also report, without delay and in accordance with applicable laws, any change to or termination of the employment agreement, and any other event that affects the candidate's residence status. In addition, if the employment relationship terminates unexpectedly, our company will, as needed, bear an appropriate share of the candidate's return-travel costs.

We respectfully request your favorable review of this application.

Translation for understanding only. The Japanese version is the legally controlling document filed with the Regional Immigration Services Bureau.